How to Change Signature in Outlook: A Step-by-Step Guide

by 2plus2four on Nov 30th, 2023 07:00 AM

[color=#000000][size=2][font=Arial, sans-serif]Changing your email signature in Outlook is a simple and effective way to update your contact information, promote your brand, or add a personal touch to your emails. Here's a step-by-step guide on how to change signature in Outlook:[/font][/size][/color]


[color=#000000][size=2][font=Arial, sans-serif]1. Open Outlook:[/font][/size][/color]


[color=#000000][size=2][font=Arial, sans-serif]Launch the Outlook application on your computer.[/font][/size][/color]

[color=#000000][size=2][font=Arial, sans-serif]2. Access Options:[/font][/size][/color]


[color=#000000][size=2][font=Arial, sans-serif]In Outlook, go to "File" and click on "Options."[/font][/size][/color]

[color=#000000][size=2][font=Arial, sans-serif]3. Mail Options:[/font][/size][/color]


[color=#000000][size=2][font=Arial, sans-serif]In the Outlook Options window, select "Mail" from the sidebar.[/font][/size][/color]

[color=#000000][size=2][font=Arial, sans-serif]4. Signatures:[/font][/size][/color]


[color=#000000][size=2][font=Arial, sans-serif]Under the "Compose messages" section, click the "Signatures" button.[/font][/size][/color]

[color=#000000][size=2][font=Arial, sans-serif]5. Create or Modify Signature:[/font][/size][/color]


[color=#000000][size=2][font=Arial, sans-serif]In the Signatures and Stationery window, you can create a new signature by clicking the "New" button, or select an existing one to modify.[/font][/size][/color]
[color=#000000][size=2][font=Arial, sans-serif]Give your signature a name for easy identification.[/font][/size][/color]

[color=#000000][size=2][font=Arial, sans-serif]6. Edit Signature:[/font][/size][/color]


[color=#000000][size=2][font=Arial, sans-serif]In the "Edit signature" box, you can enter and format your signature. You can add text, links, images, and change the font, size, and color.[/font][/size][/color]

[color=#000000][size=2][font=Arial, sans-serif]7. Set Default Signature:[/font][/size][/color]


[color=#000000][size=2][font=Arial, sans-serif]If you have multiple email accounts, choose the email account to which you want to associate the signature.[/font][/size][/color]
[color=#000000][size=2][font=Arial, sans-serif]In the drop-down menus, set your new signature as the default for new messages and replies/forwards, if desired.[/font][/size][/color]

[color=#000000][size=2][font=Arial, sans-serif]8. Save and Close:[/font][/size][/color]


[color=#000000][size=2][font=Arial, sans-serif]Click "OK" to save your changes and then close the Signatures and Stationery window.[/font][/size][/color]
[color=#000000][size=2][font=Arial, sans-serif]Now, whenever you compose a new email or reply to one in Outlook, your updated signature will automatically be included. Changing your Outlook signature is a straightforward process that allows you to keep your contact information and messaging fresh and relevant.[/font][/size][/color]