How to Change Signature in Outlook: A Step-by-Step Guide

by 2plus2four on Nov 30th, 2023 07:07 AM

Changing your email signature in Outlook is a simple and effective way to update your contact information, promote your brand, or add a personal touch to your emails. Here's a step-by-step guide on how to change signature in Outlook
1. Open Outlook:
Launch the Outlook application on your computer.
2. Access Options:
In Outlook, go to "File" and click on "Options."
3. Mail Options:
In the Outlook Options window, select "Mail" from the sidebar.
4. Signatures:
Under the "Compose messages" section, click the "Signatures" button.
5. Create or Modify Signature:
In the Signatures and Stationery window, you can create a new signature by clicking the "New" button, or select an existing one to modify. Give your signature a name for easy identification.
6. Edit Signature:
In the "Edit signature" box, you can enter and format your signature. You can add text, links, images, and change the font, size, and color.
7. Set Default Signature:
If you have multiple email accounts, choose the email account to which you want to associate the signature.
In the drop-down menus, set your new signature as the default for new messages and replies/forwards, if desired.
8. Save and Close:
Click "OK" to save your changes and then close the Signatures and Stationery window.
Now, whenever you compose a new email or reply to one in Outlook, your updated signature will automatically be included. Changing your Outlook signature is a straightforward process that allows you to keep your contact information and messaging fresh and relevant.